Whovians at UCI: Club Constitution
09/05/2012
ARTICLE I. NAME AND PURPOSE
Section A. NAME
Section B. PURPOSE
ARTICLE II.MEMBERSHIP
Section A. REQUIREMENTS
Section B. RIGHTS
Section C. WITHDRAWAL OF MEMBERSHIP
ARTICLE III. OFFICERS
Section A. OFFICER TITLES
Section B. DUTIES
Section C. REQUIREMENTS FOR RUNNING FOR AND HOLDING OFFICE
Section D. NOMINATIONS AND ELECTIONS
Section E. REMOVAL FROM OFFICE
Section F. TERMS OF OFFICE AND VACANCIES
ARTICLE IV. MEETINGS
Section A. Regular meetings will be held every Saturday.
Section B. Special meetings may be called by any combination of three of the officers. Notice of special meetings must be communicated to all members at least 72 hours in advance of the meeting.
Section C. To conduct business at any meeting, one half of the active voting membership must be present to form quorum.
ARTICLE V. COMMITTEES
Section A. TORCHWOOD
Section B. OTHER COMMITTEES
ARTICLE VI. AFFILIATIONS
Section A. UCI
Section B.
ARTICLE VII. FACULTY/STAFF ADVISOR
Section A. ADVISOR REQUIREMENTS
Section B. DUTIES
ARTICLE VIII. BY-LAWS AND AMENDMENTS
Section A. BY-LAWS
Section B. AMENDMENTS
ARTICLE IX. FINANCIAL MATTERS
Section A. RESPONSIBILITES
ARTICLE I. NAME AND PURPOSE
Section A. NAME
- Part 1. The official name for this organization is the Whovians at UCI. Part 2. This organization will use the name or its acronym, WUCI, in all publicity materials and correspondence.
Section B. PURPOSE
- Part 1. The purpose of this organization is to support the appreciation of Doctor Who and related British television by bringing together fans within the UCI student body, creating an accepting and inviting environment for those with common interests.
- Part 2. All activities of this organization must be directed toward this purpose.
ARTICLE II.MEMBERSHIP
Section A. REQUIREMENTS
- Part 1. All currently enrolled students, both undergraduate and graduate, and UCI staff, faculty, alumni, and alumnae are eligible to be voting members.
- Part 2. All members who are not currently enrolled UCI students or UCI staff, faculty, alumni, and alumnae are eligible to be non-voting members.
- Part 3. Members must attend three consecutive meetings in order to be considered a voting member.
- Part 4. All members are required to demonstrate support for the purpose of this organization.
- Part 5. Membership decisions will not discriminate on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, disability, age, medical condition (cancer-related), ancestry, marital status, citizenship, sexual orientation, or status as a Vietnam-era veteran or special disabled veteran.
- Part 6. All members are required to pay a $1 annual membership fee prior to taking part in any organization activity.
Section B. RIGHTS
- Part 1. All members are eligible to attend all meetings and events of this organization.
- Part 2. If a fee is charged to attend a particular event, the membership will establish a fee scale for voting members, non-voting members, and others as appropriate.
Section C. WITHDRAWAL OF MEMBERSHIP
- Part 1. Members may have their membership withdrawn for failure to adhere to the requirements for membership as stated above.
- Part 2. A simple majority vote of the quorum of membership at a regular or special meeting shall be sufficient to withdraw membership.
- Part 3. Members to be voted upon in this regard will be notified of the intention to do so in writing at least one week prior to the meeting at which the vote will be taken.
ARTICLE III. OFFICERS
Section A. OFFICER TITLES
- Doctor (President)
- Companion-in-Chief (Vice President)
- Time Agent (Secretary)
- The Ood (Treasurer)
- Torchwood Fundraising (Fundraising Chair)
- Torchwood Communications (Communications Chair)
Section B. DUTIES
- Part 1. The Doctor will chair all meetings of WUCI and will call special meetings as needed. The Doctor will vote on WUCI matters only in case of a tie.
- Part 2. The Companion-in-Chief shall chair any ad hoc committees or task forces of the organization. In the event the Doctor is unable to perform his/her duties, the Companion-in-Chief will assume temporary leadership.
- Part 3. The Time Agent will take, record, and file meetings minutes, as well as produce all official correspondence for the organization.
- Part 4. The Ood will maintain records and report on the financial transactions of WUCI.
- Part 5. Torchwood Fundraising will co-chair the Torchwood committee and direct the planning of fundraising events.
- Part 6. Torchwood Communications will co-chair the Torchwood committee, direct the planning of social programs, and organize advertising and promotion.
Section C. REQUIREMENTS FOR RUNNING FOR AND HOLDING OFFICE
- Part 1. All officers and candidates for office must be currently enrolled UCI students.
- Part 2. All officers must be voting members of WUCI.
Section D. NOMINATIONS AND ELECTIONS
- Part 1. Nominations for all offices will be taken form the floor of the third-to-last regular meeting of the spring quarter each year.
- Part 2. Any member may nominate any other member, including himself or herself.
- Part 3. Elections will be held at the second -to-last meeting of the spring semester.
- Part 4. Nominations may also be made during the election meeting itself, prior to closing of nominations and taking the vote.
- Part 5. A simple majority vote of the quorum present at that meeting will be sufficient to elect an officer. If there are more than two candidates and no candidate receives a majority, there will be a run-off vote between the top two vote recipients in the general meeting.
Section E. REMOVAL FROM OFFICE
- Part 1. Officers may be removed from office for failure to perform duties or for violation of membership clause.
- Part 2. Officers to be voted upon in this regard will be notified of the intention to do so in writing at least one week prior to the meeting at which the vote will be taken.
- Part 3. A two-thirds majority of quorum present at a regularly scheduled meeting shall be sufficient for removal form office.
- Part 4. Any officer may resign by submitting a letter to the Doctor. The Doctor may resign by submitting a letter to the Companion-in-Chief.
Section F. TERMS OF OFFICE AND VACANCIES
- Part 1. The term of office shall be from the last meeting of each spring semester until the end of the second-to-last meeting of the subsequent spring semester.
- Part 2. Should a vacancy in office occur, there will be another nomination procedure and election for the vacant office.
- Part 3. In the meantime, the Companion-in-Chief will assume the duties of the Doctor, the Time Agent will assume the duties of the Companion-in-Chief, and The Ood will assume the duties of the Time Agent should those offices be vacant.
ARTICLE IV. MEETINGS
Section A. Regular meetings will be held every Saturday.
Section B. Special meetings may be called by any combination of three of the officers. Notice of special meetings must be communicated to all members at least 72 hours in advance of the meeting.
Section C. To conduct business at any meeting, one half of the active voting membership must be present to form quorum.
ARTICLE V. COMMITTEES
Section A. TORCHWOOD
- Part 1. The only standing committee of WUCI is Torchwood, a small gathering of officers and members whose purpose is to plan events and programs for the organization.
- Part 2. All decisions of Torchwood involving committing organization funds in amounts greater than $25.00 will require the approval of the majority of those members present at the regular or special meeting of WUCI. Similar decisions, but for $25.00 or less may be approved by the Doctor with consent from two officers.
Section B. OTHER COMMITTEES
- Part 1. Other committees may be appointed by a majority vote of the members at a regular meeting of WUCI.
- Part 2. In appointing such committees, WUCI members must specify the purpose and chair or co-char of that committee, and establish its duration.
ARTICLE VI. AFFILIATIONS
Section A. UCI
- Part 1. This organization is a recognized student organization at the University of California, Irvine, but is not part of the University itself.
- Part 2. In all correspondence and business transactions, it may refer to itself as an organization at UCI, but not as part of UCI itself.
- Part 3. WUCI accepts full financial and production responsibility for all activities it sponsors.
- Part 4. WUCI agrees to abide by all pertinent UCI policies and regulations. Where UCI policies and regulations and those of WUCI differ, the policies and regulations of UCI will take precedence.
- Part 5. This organization recognizes and understands that the University assumes no legal liability for the actions of the organization, and that the University is not providing blanket indemnification insurance coverage for any activities of the organization.
Section B.
- Part 1. WUCI is not currently affiliated with any outside Doctor Who appreciation clubs.
ARTICLE VII. FACULTY/STAFF ADVISOR
Section A. ADVISOR REQUIREMENTS
- Part 1. This organization may appoint a primary advisor by majority vote of membership.
- Part 2. Other persons may serve as special advisors as needed.
Section B. DUTIES
- Part 1. The advisor must sign the recognition application each year.
- Part 2. Once an advisor is elected, officers should meet with the advisor five times per quarter.
- Part 3. An advisor may not vote in WUCI matters, hold office or unduly influence decisions of the student organization.
ARTICLE VIII. BY-LAWS AND AMENDMENTS
Section A. BY-LAWS
- Part 1. By-laws can be added to this constitution by a simple majority vote of the entire membership at a regular meeting of WUCI.
- Part 2. This constitution takes precedence over any and all by-laws.
- Part 3. University policies and state and federal laws take precedence over constitution and any and all by-laws.
Section B. AMENDMENTS
- Part 1. This constitution can be amended by a two-thirds vote of the entire membership at a regular meeting of WUCI.
- Part 2. Notification of such a motion must be made to members at least one meeting in advance of the one in which the actual vote is taken.
- Part 3. All amendments shall be in consonance with University regulations and policies and shall be filed with the University through the Office of the Dean of Students within two weeks of adoption by the organization.
ARTICLE IX. FINANCIAL MATTERS
Section A. RESPONSIBILITES
- Part 1. Registered campus organizations must follow the University of California Policies Applying to Campus Activities, Organizations, and Students in all financial matters and accept full responsibility for all activities that bear the organization’s name as official sponsor.
- Part 2. The University shall have the right to audit the financial records of this organization.
whovianconstitution.pdf | |
File Size: | 102 kb |
File Type: |